Bid Coordinator
About EWaste Pro Inc.: EWaste Pro Inc. is an IT Asset Disposition company located in Gig Harbor, WA. We specialize in refurbishing and recycling computers and other electronics. Our mission is to provide sustainable solutions for e-waste management, ensuring data security and environmental responsibility. We serve both retail and wholesale clients, offering high-quality refurbished electronics.
Position Overview: The Bid Coordinator is responsible for reviewing, preparing, and submitting bid applications for the acquisition and sale of goods and services. This role involves meticulous attention to detail, excellent organizational skills, and the ability to manage multiple deadlines. The Bid Coordinator will work closely with various departments to gather necessary information, ensure compliance with bid requirements, and submit completed applications on time.
Key Responsibilities:
- Document Review and Preparation:
- Review and analyze bid documents to understand requirements and deadlines.
- Prepare bid proposals, including gathering necessary information and documentation from relevant departments.
- Ensure all bid submissions comply with company policies and client requirements.
- Submission Management:
- Coordinate the timely submission of bid applications, ensuring all deadlines are met.
- Maintain an organized system for tracking bid opportunities, submissions, and outcomes.
- Communicate with vendors, clients, and internal stakeholders to clarify bid requirements and gather additional information as needed.
- Compliance and Quality Assurance:
- Ensure all bid documents are accurate, complete, and meet the highest quality standards.
- Verify that all bid terms and conditions are understood and accepted by the company before submission.
- Maintain up-to-date knowledge of industry regulations and standards related to bid submissions.
- Communication and Coordination:
- Act as the primary point of contact for all bid-related inquiries.
- Coordinate with the finance, legal, and operations teams to ensure all aspects of the bid are addressed.
- Schedule and conduct bid meetings to discuss requirements, progress, and strategies.
- Reporting and Analysis:
- Prepare regular reports on bid activity, including success rates and potential improvements.
- Analyze bid outcomes to identify trends and opportunities for future submissions.
- Provide feedback to management on bid processes and suggest improvements.
Qualifications:
- Bachelor’s degree in Business Administration, Finance, or a related field.
- Proven experience in bid coordination, proposal writing, or a related role.
- Excellent written and verbal communication skills.
- Strong organizational and project management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Attention to detail and ability to work under tight deadlines.
- Knowledge of industry regulations and compliance standards.
Compensation:
- Salary: $50,000 - $70,000 annually, depending on experience and qualifications.
Bonuses:
- Performance-based bonuses may be available based on successful bid submissions and contract awards.
Benefits:
- Competitive salary and performance-based bonuses.
- Retirement savings plan with company match.
- Paid time off and holidays.
- Professional development opportunities.
Application Process: Interested candidates should apply online or submit their resume, cover letter, and references to shang@ewaste.pro. Please include "Bid Coordinator Application" in the subject line.
Equal Opportunity Employer: EWaste Pro Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
